Mission tiers

Every mission programme is created around the participant’s business objectives.

ASI identifies and approaches appropriate companies, institutions and decision-makers. Meetings, mine visits, factory visits, government appointments and access to senior officials remain subject to confirmation by the relevant third parties.

The organisers do not guarantee that a meeting will result in a contract, investment, government decision or commercial transaction. The confirmed programme and available appointments will be presented to the client before departure.

Visa issuance is decided exclusively by the competent authorities and cannot be guaranteed by ASI, EduCentre DK or ASI DRC.

Official fees may change. The current fee is 900 PLN per person. Where the fee is included in the Executive package, the proposal will state the applicable amount and conditions.

Participants must provide complete and accurate documents within the required deadline. Delays or refusals resulting from incorrect, incomplete or late documentation remain the participant’s responsibility.

Yellow fever: a valid yellow fever vaccination certificate is required for travel to the DRC. Vaccination and the international certificate are arranged and paid for by each participant and are not included in any package. Please vaccinate at least 10 days before departure.

Every package includes 3 working days. Further working days can be added at the per-day rates above. Additional days are confirmed in the written proposal, and the rate may vary with city, group size and programme.

The final price may depend on:

• Number of participants

• Selected cities and travel distances

• Number of mission days

• Hotel category and room availability

• Internal flights or intercity transport

• Security and interpretation requirements

• Special protocol or institutional arrangements

• Conference or event accreditation

• Additional site visits

• Changes requested after the programme has been approved

All additional costs must be confirmed in writing before invoicing.

• 50% within the period stated in the agreement after signing — the reservation is confirmed only after this payment

• 50% no later than 30 days before departure

• Prices are net, plus VAT at the applicable rate

• External costs (hotel, airline, embassy, other suppliers) may be payable directly to the supplier

• Payment to the account shown on the invoice discharges the client towards all organisers

A participant may be replaced up to 30 days before departure; the client covers the documented costs of the change (for example a new visa application, changed bookings, insurance and GoPass).

If the client cancels, the organisers retain: up to 60 days before departure 20% of the price; 59–30 days 50%; 29–15 days 80%; fewer than 15 days 100% — never less than the documented external costs incurred, and never more than the costs actually incurred plus reasonable own costs.

Non-recoverable once paid: visa fee, passport service fee, insurance, GoPass and hotel, transport and security bookings already paid to suppliers.

If the organisers cancel or postpone the mission, the client may choose a refund of payments (less non-refundable costs incurred for reasons beyond the organisers’ control) or a new date.

If a visa is refused, the client receives a refund less the visa fee, the passport service fee and documented, incurred, non-refundable external costs — unless the refusal results from false information supplied by the client.

The organisers may change the programme, route or dates where reasonably necessary for participants’ safety — in particular because of political unrest, border restrictions, epidemics, strikes, natural disasters, security threats, air-travel disruption or official decisions (force majeure).

They are not liable for the consequences of such events, but will work to minimise harm and propose a replacement solution.

Report problems immediately on site to the ASI DRC contact, and in writing to ASI within 14 days of the end of the mission.

The organisers’ liability is limited to the fee the client paid for the mission, except for damage caused intentionally or through gross negligence.

Polish law applies. The competent court is the one for ASI’s registered seat (Zator), after an attempt at mediation. The Polish version of the agreement prevails.

Each party keeps the other’s business information confidential for 3 years after the agreement ends. Confidential meetings are not published without consent; photographs, recordings and promotional use require separate consent.

The client will not use the contact details of counterparties, institutions or people introduced during the mission to transact without ASI for 36 months after the mission.

Participants’ personal data is processed for the mission only, under GDPR, and shared only as necessary with hotels, carriers, the Embassy of the DRC and local partners.

• At least 4–8 weeks before a standard business mission

• At least 8–12 weeks before missions involving government institutions, mines, industrial sites or senior decision-makers

Earlier confirmation provides more time for partner qualification, programme development, visa processing and institutional approvals.